DriverFileHQ
Free file review

Free check · 3 minutes

Eleven questions.
Then you’ll know.

Answer how many of your drivers hold each required record. Your gap count and penalty exposure update as you go — and we’ll follow up with a written review citing the federal rule behind every finding.

1. How many drivers do you run?
2. How many have each record on file?

Best estimate is fine. If you’re not sure, that itself is a finding — put the number you can actually evidence.

Driver Qualification File

49 CFR 391.51

  • At hire
    10 missing
  • At hire · From each licensing authority, prior 3 years
    10 missing
  • Once · A copy of a valid CDL may substitute
    10 missing
  • Every 12 months
    10 missing
  • Every 12 months
    10 missing
  • Expires — up to 24 months · Most common lapse we find
    10 missing

Driver Investigation History File

49 CFR 391.53

  • At hire · To seek alcohol & controlled substances history
    10 missing
  • Within 30 days of hire · Or documented good-faith efforts
    10 missing

Related obligations

49 CFR Parts 380 & 382

  • At hire
    10 missing
  • Pre-employment, then annually · 2026 requirements expanded
    10 missing
  • Once · Where applicable
    10 missing
3. Where should we send the review?

We ask for counts, not documents. No driver names, licence numbers, medical certificates or test results go through this form. Verification happens later, securely.